1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors; in this policy we explain how we will treat your personal information.
2. Credit
2.1 This document was created using a template from SEQ Legal (http://www.seqlegal.com).
3. Collecting personal information
3.1 We may collect, store and use the following kinds of personal information:
(a)information about your computer and about your visits to and use of this website (including your geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths.
(b)information that you provide to us when registering with our website (including your email address);
(c)information that you provide to us when using the services on our website, or that is generated in the course of the use of those services (including the timing, frequency and pattern of service use);
(d)information that you post to our website for publication on the internet (specifically your user name);
(e)information contained in or relating to any communication that you send to us or send through our website (including the communication content and metadata associated with the communication);
(f)any other personal information that you choose to send to us.
3.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with this policy.
4. Using personal information
4.1 Personal information submitted to us through our website will be used for the purposes specified in this policy or on the relevant pages of the website.
4.2 We may use your personal information to:
(a)administer our website and business;
(b) enable your use of the services available on our website;
(c) send you non-marketing commercial communications;
(d) send you marketing communications relating to our business or the businesses of carefully-selected third parties which we think may be of interest to you, (you can inform us at any time if you no longer require marketing communications);
(e) provide third parties with statistical information about our users (but those third parties will not be able to identify any individual user from that information);
(f) deal with enquiries and complaints made by or about you relating to our website;
(g) keep our website secure and prevent fraud;
4.3 If you submit personal information for publication on our website, such as a user name for publication on a leaderboard / hall of fame that enables you to be identified we will publish and otherwise use that information in accordance with the licence you grant to us.
4.4 Your user name may be published in the event that you post a score that is eligible for any leaderboard or hall of fame. Your user name will be the only piece of information published about you on our website and you can change your user name at any time by contacting customerservice@mycomplianceiq.com or through the the use of the editing facility with respect to your account details.
4.5 We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
4.6 From time to time individuals may be directed to use our website by a third party. Where you are a person directed to use our website by a third party, the use by that third party of your personal information is a matter for agreement between yourself and the third party, but otherwise will not affect our use of your information which will be consistent with the provisions of this privacy policy.
5. Disclosing personal information
5.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
5.2 We may disclose your personal information:
(a)to the extent that we are required to do so by law;
(b)in connection with any ongoing or prospective legal proceedings;
(c)in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention);
(d)to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
(e)to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
5.3 Except as provided in this policy, we will not provide your personal information to third parties.
6.International data transfers
6.1Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy.
6.2Information that we collect may be transferred to the following countries which do not have data protection laws equivalent to those in force in the European Economic Area: the United States of America, Japan, China and India but only to the extent consistent with this policy.
6.3Personal information that you publish on our website or submit for publication on our website may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
6.4You expressly agree to the transfers of personal information described in this Section 6.
7. Retaining personal information
7.1 This Section 7 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
7.2 Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
7.3 Notwithstanding the other provisions of this Section 7, we will retain documents (including electronic documents) containing personal data:
(a)to the extent that we are required to do so by law;
(b)if we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
(c)in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
8. Security of personal information
8.1 We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
8.2 We will store all the personal information you provide on our secure (password- and firewall-protected) servers.
8.3 You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
8.4 You are responsible for keeping the password you use for accessing our website confidential; we will not ask you for your password (except when you log in to our website).
9. Amendments
9.1 We may update this policy from time to time by publishing a new version on our website.
9.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
9.3 We may notify you of changes to this policy by email or through the private messaging system on our website.
10. Your rights
10.1 You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to:
(a)the payment of a fee (currently fixed at GBP 10); and
(b)the supply of appropriate evidence of your identity [(for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address)].
10.2 We may withhold personal information that you request to the extent permitted by law.
10.3 You may instruct us at any time not to process your personal information for marketing purposes.
10.4 In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
11. Updating information
11.1 Please let us know if the personal information that we hold about you needs to be corrected or updated.
12. Data protection registration
12.1 We are registered as a data controller with the UK Information Commissioner's Office.
12.2 Our data protection registration number is ZA147902
13. Our details
13.1 This website is owned and operated by Bathsheba Bay Limited.
13.2 We are registered in England and Wales under registration number 9766010, and our registered office is at 71 – 75 Shelton Street, London WC2H 9JQ.
13.3 You can contact us by writing to the business address given above or by email to customerservices@mycomplianceiq.com.
14. Cookies
14.1 Our website does no,t but may in the future, use cookies.
14.2 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
14.3 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
14.4 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
14.5 Most browsers allow you to refuse to accept cookies; for example:
(a)in Internet Explorer (version 11) you can block cookies using the cookie handling override settings available by clicking "Tools", "Internet Options", "Privacy" and then "Advanced";
(b)in Firefox (version 39) you can block all cookies by clicking "Tools", "Options", "Privacy", selecting "Use custom settings for history" from the drop-down menu, and unticking "Accept cookies from sites"; and
(c)in Chrome (version 44), you can block all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Content settings", and then selecting "Block sites from setting any data" under the "Cookies" heading.
14.6 Blocking all cookies will have a negative impact upon the usability of many websites.
14.7 You can delete cookies already stored on your computer; for example:
(a)in Internet Explorer (version 11), you must manually delete cookie files (you can find instructions for doing so at http://windows.microsoft.com/en-gb/internet-explorer/delete-manage-cooki...);
(b)in Firefox (version 39), you can delete cookies by clicking "Tools", "Options" and "Privacy", then selecting "Use custom settings for history" from the drop-down menu, clicking "Show Cookies", and then clicking "Remove All Cookies"; and
(c)in Chrome (version 44), you can delete all cookies by accessing the "Customise and control" menu, and clicking "Settings", "Show advanced settings" and "Clear browsing data", and then selecting "Cookies and other site and plug-in data" before clicking "Clear browsing data".
14.8 Deleting cookies will have a negative impact on the usability of many websites.